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Custodial Staff


Custodial staff are are responsible for facility maintenance and cleaning of more than 1,900,020 square feet in 36 buildings on the Pembina Trails School Division daily. Custodial staff provide cleaning services in a cost effective, efficient and environmentally sound manner. 

We maintain a safe and healthy working environment for students, faculty and staff to support to University’s mission of teaching, research, and outreach.



All buildings  in Pembina Trails have at least one AED, with high schools having two AED's. Schools should be equipped with four different types of AED signage:  exterior door sticker; directional signage that directs people where to go to find the AED; 3D - AED sign which is installed directly above the unit; instructions for use - the safe work procedure should be posted directly above the AED.   If you are missing signage or your signage has become damaged please contact the divisional Safety Officer.  Custodial staff must also inspect each AED on a monthly basis.  Inspection forms can be found on the AED webpage or on the link below:


All crawl spaces in the  Pembina Trails School Division have been assessed and labelled according to the hazards found in each of the spaces.  All confined spaces have limited access and only trained and qualified personnel (head caretakers, facilities & operations trades staff, IT staff, contractors, etc.) are allowed to enter these spaces.  All entry workers must have confined space entry and first aid training. :

  • Trades/Contractors - Pre-Entry Evaluation (Risk Assessment)
  • Confined Space Entry Safe work Procedures - Level 1 - 3
  • Confined Space Entry Permit:  Crawl Spaces  -   Level 1, Level 2
  • Confined Space Entry: Signage for Crawl Spaces


All schools in the Pembina Trails School Division are equipped with carbon monoxide (CO) detectors. The detectors can be found attached to the walls approximately six feet or higher.  Each detector has a list of instructions posted beneath it in the event that the digital display starts showing numbers.  The monitor will alarm when there is approximately 125 ppm of carbon monoxide present.  CO monitors must be tested monthly and documented on the life safety systems log sheet (see below).

  • CO - basic information, testing, emergency steps
  • Inspection/Test Log Sheet


A hot work permit is required for any operation involving open flame or producing heat and/or sparks. This includes, but is not limited to: brazing, cutting, grinding, soldering, thawing pipe, and similar applications involving heat, etc. An inspection of the area where the work is going to be performed must be done before a hot work permit is used. All hazards in the area, as well as the emergency procedures, must be discussed with the Pembina Trails supervisor that authorized the work prior to commencement of any hot work being done. All completed hot work permits must be faxed back to the Safety Officer.


The purpose of fire-protection and life-safety systems is to protect people and the buildings they occupy. Without fire-protection and life-safety systems that function properly, most facilities would be too dangerous to occupy and would not provide safe environments.  Regular maintenance, inspection and testing of fire protection systems are essential to ensure the systems function and the facility is safe.  School custodial staff are responsible to conduct all of the weekly and monthly inspections, as well as most of the quarterly inspections. Copies of inspection and testing records must be kept at least one year. Activities that require annual or semi-annual testing or maintenance are performed by qualified fire system contractors and are arranged by the Facilities & Operations Utilities Supervisor.  Custodial staff are responsible for the testing of the following life safety systems:

Additional information on inspections can be found on the Safe Work Procedures Page.


All playground areas and equipment should be inspected for excessive wear, deterioration, and any potential hazards.  A visual inspection is required to be performed by the custodian on a daily basis, if possible, or at least once a week, to identify defects or emerging problems.  Any defects that are observed, must be immediately reported to Facilities & Operations Carpentry Supervisor for repairs.


Safe Work Procedures (SWP) are detailed steps of how to conduct a specific job task. A SWP clearly outline what task is being referred to and how to perform it safely.  Safe work procedures for custodial staff can be found at the link below.


When planning school dramas or concerts, issues and questions regularly arise regarding things like the use of fog machines, set construction, occupancy loads, security, fire regulations and emergency procedures to name a few.  General information and specific guidelines for schools to review when planning a performance can be found at the link below. These guidelines are intended for use by anyone involved in live theater productions in a school setting and may be used only to assist in ensuring safe practices. They do not cover every scenario. All staff involved in the concert and stage set-up must follow these procedures.


WHMIS - WHMIS addresses a workers' "right to know" about safety and health hazards posed by materials used in the workplace. The purpose of WHMIS is to protect your health and safety by providing you with important information by identifying potential hazards which you may be exposed to in the workplace and provides information for the safe storage, handling and disposal of hazardous materials.  All custodial staff are required to have WHMIS training and receive refresher training every year.  If you have not yet had WHMIS training or require refresher training please notify your supervisor or the divisional Safety Officer. Your name will then be uploaded into the system and a username and password will be sent to you via e-mail for the on-line training.  


Hazardous Waste - Annual hazardous waste pickup at Pembina Trails School Division occurs every year in May and June.  However if you have hazardous waste that needs to be removed from your school please contact the divisional Safety Officer.  Additional information for inventories, mold, asbestos, PCB's, mercury and recycling materials can be found on the page links below:



  • Salt & Sand Log Sheets

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