Accident Reporting - Administrative Practice

August 16, 2024

Accident Reporting - Administrative Practice:

ACCIDENT OR INJURY:

Both employees and supervisors have key responsibilities for properly reporting injuries and illnesses. Should you be injured at work or while performing work related duties, the following requirements and restrictions will apply:

Report your injury as soon as practical to your supervisor, but no later than the end of your work shift. Once an injury occurs, all of your actions must be designed to safely conclude your immediate tasks (if necessary) and report your injury.
Medical treatment for your injury is important and first aid measures must be applied immediately. If treatment at a medical facility is required, notify your supervisor and they will assist in providing transportation to the nearest medical centre.
The office will refer you to your admin link/supervisor to let them know of your injury. If they are not available, proceed to the office secretary for your instructions. Complete all the accident reporting paperwork prior to leaving the building. If your injury was as a result of a violent incident, complete the Violent Incident Report (VIR) on the computer.
- Note: The accident reporting package contains all the necessary paperwork you will need to complete for your injury as well as important information for your health care provider and that is why it is necessary to have the package in hand, prior to leaving the workplace to seek medical treatment.
Provide all completed paperwork to your supervisor before leaving the school. Both teaching and non-teaching staff will have paperwork to complete and return.
- Non-Teaching Staff
  - MSBA Employee Accident Report
  - WCB Workers Accident Report
  - WCB Notice of Injury (Green Card)
  - Occupational Health Assessment Form
- Teachers/Consultants MSBA
  - Employee Accident Report
  - Occupational Health Assessment Form
- Note: All non-teaching employees filing a WCB claim with their doctor need to have reported their accident to their supervisor; completed and returned the appropriate paperwork to their supervisor to ensure that their claims will be initiated and that they are appropriately paid.
At the medical centre, have the health care provider complete the Occupational Health Assessment Form (OHAF) if your injury will require you to have modified/light duties or reduced work hours. This form will provide your employer with your functional abilities and assist them in accommodating you at work.
The injured staff members requiring modified/light duties or reduced work hours must provide their supervisor with a completed Occupational Health Assessment Form (OHAF). The form must indicate what your functional abilities are so the school division can provide you with modified/light duties/or alternate work to accommodate your injury and prevent time loss. The form must be provided the same day or next day after the appointment but no later. You are required to provide your employer with a written update after each reassessment. If there are no changes to your functional abilities, a doctor’s note stating no change is sufficient. If your functional abilities have changed your doctor must complete the Occupational Health Assessment Form.
Once completed, all documentation (WCB Green Card, WCB Worker Incident Report, and doctor’s notes/OHAF) must be forwarded to the Division’s Safety Officer for follow up.
Once all the paperwork has been received by the Safety Officer a WCB claim will be initiated for the worker.
The school safety and health committee employer and worker co-chairs must initiate an accident investigation, to determine the cause of the incident and implement control measures to prevent the incident from happening again and, where appropriate, lead to changes to the Division’s safe work practices and policies.
All severe cases will be reported to the Secretary Treasurer and to the Assistant Superintendent Human Resources and Policy.
Any issues arising out of the accident or near miss must be discussed at the next Health and Safety Committee meeting to ensure follow up and implementation of corrective measures have occurred.

REPORTING PROCEDURES:

SERIOUS ACCIDENTS/INCIDENTS REPORTING:

In the event of a serious accident, the employee’s direct supervisor and the Divisions Safety Officer must be contacted immediately. The Safety Officer will report the accident to Workplace Health & Safety Division, Department of Labour, as required by law. Serious accidents / incidents can be defined as follows:

A serious accident / incident is defined as one:

❑ in which a worker is killed.

❑ in which a worker suffers

an injury resulting from electrical contact,
unconsciousness as the result of a concussion,
a fracture of his or her skull, spine, pelvis, arm, leg, hand or foot,
amputation of an arm, leg, hand, foot, finger or toe,
third degree burns,
permanent or temporary loss of sight,
a cut or laceration that requires medical treatment at a hospital,
asphyxiation or poisoning; or ❑ that involves
the collapse or structural failure of a building, structure, crane, hoist, lift, temporary support system or excavation, • an explosion, fire or flood, an uncontrolled spill or escape of a hazardous substance, or
the failure of a supplied air respirator. Notice of a serious injury: When reporting an incident, the following information must be provided:

❑ the name and address of each person involved in the incident.

❑ the name and address of the employer, or any other employers involved.

❑ the name and address of each person who witnessed the incident.

❑ the date, time and location of the incident.

❑ the apparent cause of the incident and the circumstances that gave rise to it.

Note: No equipment or materials involved in a serious incident may be moved unless it is necessary to release an injured person or to avoid creating additional hazards. The site must be secured until the Division’s Safety Officer and WS&H Inspector arrive to investigate the accident.