Accident Reporting - Non-Teaching Staff & Educational Assistants

Non-Teaching Staff & Educational Assistants

Report your injury as soon as practical to your supervisor, but no later than the end of your work shift. The office will refer you to your admin link/supervisor to let them know of your injury.  If they are not available, proceed to the office secretary for your instructions. Complete all the accident reporting paperwork prior to leaving the building and return it to the secretary.  The school secretary will enter the accident report online.

• Non-teaching staff work related accidents are reported electronically via the MSBA Accident Reporting website using the Employee - Accident Incident Report Online Form. 

For minor first aid injuries: 

A WCB Green Card must be filled out immediately (by the worker, signed by the workers supervisor) and forwarded to the Division’s Safety Officer.  The green card identifies that the injury occurred during work hours and provides information about the incident to the employer in the event that medical attention is required at a later date.   

For work related injuries requiring medical care: 

A WCB Workers Incident Report must be completed by the worker and forward to the Division’s Safety Officer.   The employee must also have their health care provider complete a Divisional Occupational Health Assessment Form (OHAF) if the worker has an injury that may prevent them from being able to perform their full duties while at work. 

• The OHAF Form indicates what the workers functional abilities may be due to the incident and allows the division to determine light or alternate duties to safely accommodate the employee.   
• The form must be completed in full and indicate what their capabilities are, the duration for the restrictions, and a date for the next assessment.  
• The employee is required to have this form completed whenever their functional capabilities change.  
• The employee is required to return this from to the school office or supervisor the same day or next day after visiting the health care provider but no later.  Supervisors are required to forward all documentation to the Safety Officer so that the WCB claim can be updated. 

Injuries that require surgery or treatment: 

Where an employee is injured at work and as a result requires surgery/surgery at a later date/or treatment a WCB Workers Incident Report must be completed by the worker and forward to the Division’s Safety Officer.   

• A doctor’s note will be required by the employee for any time off due to surgery for a work or non-work related injury and must be submitted on the first day of missed work.  
• When the worker is able to return to light or alternate duties, they must have their doctor complete the divisional OHAF.  The form must indicate the workers functional capabilities are.  This allows the division to accommodate the worker with light or alternate duties. 
• For workers seeking treatment for a work or non-work related injury, they must have their doctor complete the divisional OHAF.  The form must indicate what the workers functional capabilities are.  This allows the division to accommodate the worker with light or alternate duties.  

Any time loss absences as a result of a workplace injury must be coded as illness in SmartFind (SFE) until the divisional safety officer determines if the reported situation is a workplace injury and until the claim is accepted by WCB.   

If the injury is determined to be a workplace injury, the safety officer will email the secretary, school administration link, payroll assistants for non-teaching staff, to reclassify the illness in SFE as WCB related injury.     All paperwork must be submitted to the workers supervisor and forwarded to the Safety Officer.