Note: This Refund Policy is also used to determine the fees associated with the particular status of a student.

1. A complete refund of the tuition fee (less any fee paid to an agent) will be granted if one of the following conditions applies:

• The student is denied a Study Permit by Immigration, Refugees, and Citizenship Canada. Proof in the form of the rejection letter from Canadian authorities is required.
• The student states, in writing, to the Director of the Program his/her intent not to participate in the program. The deadline for receiving this notification is August 4 for students enrolled in a full year program (September to June) and in a Semester 1 program (September to January), and January 4 for students enrolled in a Semester 2 program (February to June). For students beginning a program in mid-semester and/or students in a short-term program (less than one semester), written notification must be received 30 days prior to the beginning of their program as stated in their Letter of Acceptance.
• The student and/or his/her parent(s)/legal guardians(s) becomes a Permanent Resident or Refugee prior to September 30 of the academic year and the student is attending a school in the Pembina Trails School Division on September 30 of that year.*
• The student’s parent(s)/legal guardian(s) secures a Work Permit that is valid on September 30 of the academic year and the student is attending a school in the Pembina Trails School Division on September 30 of that year.*
• The student's parent(s)/legal guardian(s) secures a Study Permit that is valid on September 30 of the academic year for an academic program at a Government of Canada Designated Learning Institute (DLI). The parent/legal guardian must be in attendance at the institute a minimum of 50% of the time and the student must be attending a school in the Pembina Trails School Division on September 30 of that year.*  

2. A partial refund of the tuition fee (pro-rated and less any fee paid to an agent) will be granted if one of the following conditions applies:

• There is a death or serious illness of the student, or a member of the student’s immediate family that necessitates the student returning home. Proof in the form of documentation of the extenuating circumstances is required.
• The student and/or his/her parent(s)/legal guardian(s) becomes a permanent resident or refugee after September 30 of the academic year*.

* It is understood that refunds are only issued once the student has satisfied the criteria of being a fundable student by the Province of Manitoba.

3. No refund of the tuition fee will be given if any one of the following conditions applies:

• The student withdraws after the deadlines listed in 1(b) have passed.
• The biological parent(s) resides outside of the Province of Manitoba regardless of their citizenship and/or whether court-appointed guardianship has been obtained for the student by a resident of Manitoba.
• The student is removed from the program because of:

                      - a violation of the Pembina Trails School Division’s Standard of Behaviour
                      - a breach of the homestay guidelines set out in the Pembina Trails ISP Homestay Student Guide 

For example:

• engaging in illegal activities
• using alcohol or illegal drugs
• holding a paying job
• driving a motor vehicle
• unauthorized travel outside of Winnipeg
• not maintaining a full course load at school

The student will be entitled to “Due Process” and each step will be documented and copied to the student and to their parent/legal guardian.

• The Study Permit is revoked by Citizenship and Immigration Canada for just cause.
• The student and/or his/her parent(s)/legal guardian(s) becomes a Permanent Resident or Refugee prior to September 30 of the academic year and chooses to leave the Pembina Trails School Division to attend a school in another division prior to September 30.
• The student’s parent(s)/legal guardian(s) secures a Study Permit or Work Permit that is valid on September 30 of the academic year and chooses to leave Pembina Trails School Division to attend a school in another division prior to September 30.  

Homestay Fee Refund

1. In the event that the student leaves the Homestay Program in mid-month, the student will forfeit the homestay fee for that month and the following month.
2. Homestay fees will not be pro-rated for the time a student is away should the student choose and be granted permission to travel. Full payment for the month is required.

The application fee and Medical Insurance fee are non-refundable.